One of the most valuable time management skills you can develop is the habit of organizing tasks by priority.
ABCDE method is a powerful setting technique you can you every day. It starts with a list of everything you have to do during the day.
A- Start doing the most critical task in the morning. A work you are more likely to procrastinate.
Something that if you don’t do or fail to do it has serious consequences.
For example, not doing a project if you are at college, not learning for an exam, not finishing a report for your boss, etc.
B-Is a task you should do but it only has mild consequences if you do it or not
Like checking your e-mail, or going to lunch with a coworker.
These are not significant tasks. These means that someone may be unhappy or inconvenience if you can’t do it.
C-It is something sweet to do but for which are no consequences at all whether or not you do it.
Duties include phone a friend, having coffee with a friend or coworker.
This activity does not affect at all in your work, or in your life.
What is most interesting that most people spend 50% of their time in C-tasks that have no relevance to their work, and they wonder why are not getting any results.
D-Is defined as something you can delegate to someone else.
You should transfer everything that anyone else can do.
You can now have more free time for the A-tasks that only you can do.
But, how to delegate effectively?
There are people who delegate the work to others by saying to others “Do this, do that, and tell me when it’s done.” This kind of delegating sometimes is not effective.
There is a better way of delegating based on the conscience, imagination and the free will of other people.
It gives people a choice of method and makes them responsible for results. But how can you do it?
1-Create a clear, mutual understanding of what needs to be done. To know the desired result. Have the person see it, describe it, and fully understand the task.
2-Guide the person. Show them the tools for accomplishing the task. If you know the paths that will lead them to failure, identify them. Give them the opportunity to learn from yours and other mistakes.
3-Identify all the technical, human, financial resources that will help the person accomplish the results.
4-Set up standards of performance that will be used in evaluating the results.
5-Specify what consequences will happen both good and bad. It may include financial rewards or different job assignments.
E-Is defined as something you can eliminate, and it could make any difference. It may be a task that was important one time but which is no longer necessary to you or anyone else.
The key to making this method work for you is to practice discipline and start immediately on your A-task and stay with it until it is complete.
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